A state audit released Tuesday included a finding that required the Graham Local School District to repay about $330 to the district’s athletic fund, because of an accounting error.
District officials said they have since repaid the funds and have made changes to their process for depositing cash to ensure a similar issue does not take place in the future.
According to information in a report from the Ohio Auditor of State’s Office, the district prepared two deposit slips in October last year for money it earned in gate receipts at athletic events. The deposit slips were made out for $6,092 and $4,211, but the bank changed the amounts on those slips to $6,092 and $4,211 for a difference of about $355.
State auditors eventually determined a total of $327 was unaccounted for after reviewing the district’s ticket sellers reports, and required the district to pay that amount back to the district’s athletic fund. The district repaid that money in September this year, according to information from the state.
The district has also taken steps to ensure that a similar issue does not take place in the future, said Bob Hoover, treasurer for Graham. He said the bank never notified the district that it had changed the amount of money on the deposit slips, and district staff did not catch the discrepancy until it reviewed its records at the end of that month. By then, Hoover said, there was no chance to confirm whether the district’s initial deposit slips or the bank’s changes were the most accurate.
Among the changes, Hoover said the bank has agreed to improve its communication with the district to prevent a similar situation in the future. In addition, Hoover said district staff will now be present when the money is deposited, so they can be sure the deposit slips are correct.