You have reached your limit of free articles this month.

Enjoy unlimited access to SpringfieldNewsSun.com

Starting at just 99¢ for 8 weeks.

GREAT REASONS TO SUBSCRIBE TODAY!

  • IN-DEPTH REPORTING
  • INTERACTIVE STORYTELLING
  • NEW TOPICS & COVERAGE
  • ePAPER
X

You have read of premium articles.

Get unlimited access to all of our breaking news, in-depth coverage and interactive features. Starting at just 99c for 8 weeks.

X

Welcome to SpringfieldNewsSun.com

Your source for Clark and Champaign counties’ hometown news. All readers have free access to a limited number of stories every month.

If you are a News-Sun subscriber, please take a moment to login for unlimited access.

Audit requires clerk to repay village

Mechanicsburg says changes already made to improve system.


A state audit released Tuesday revealed numerous errors in Mechanicsburg’s financial records and included a requirement that the previous village clerk repay nearly $500 that was not properly accounted for.

Information in the audit showed the village’s previous clerk was responsible for the petty cash account in the village’s utility department. But between January 2010 and Dec. 31, 2011, the audit showed money from the petty cash fund was used to pay for cash drawer shortages, among other issues.

“Without appropriate documentation, it is not possible to determine if the petty cash expenditures were made for a proper public purpose,” the audit states.

Because Mechanicsburg’s previous clerk, Beth Lewis, was in charge of the village’s finances, she is also responsible for repaying those funds, said Brittany Halpin, a spokeswoman for the Ohio Auditor’s Office.

Village officials could not be reached for comment Tuesday, but a response included in the audit shows the village will immediately begin a regular audit and record-keeping of the petty cash fund.

The audit found other errors that the village has promised to correct, the state’s report shows.

Among them, the state’s audit showed the village did not properly reconcile its accounting records and bank balances. The village’s response to the state showed Lewis was doing the work incorrectly, and a new clerk has since learned the proper procedure. The new clerk will also work with the village’s fiscal officer to review the balances each month, and then share them with council members for review.

The audit also showed that in 2011, the previous village clerk was not properly calculating, withholding and paying the retirement contribution for several recently hired employees.

Lewis had entered several employees into Mechanicsburg’s payroll system, causing the error, according to the village’s response. Last year, the village conducted what it described as an “exhaustive” search to discover those errors and has since reported back pay to state retirement system, including paying all interest and penalties.

The state also noted the village did not properly track the deposits held for new utility services and noted some deposits were unaccounted for. Village officials responded they began using a new utility software system in August 2012, and they believe it will help track and monitor customer deposits.



Reader Comments ...


Next Up in Community News

School burglar caught with his pants down
School burglar caught with his pants down

One man will likely think twice about his plans for the day before putting on a pair of baggy pants. Things didn’t work out so well for the unidentified man who tried to climb over a fence Friday after allegedly attempting to break into some classrooms at Miles-Exploratory Learning Center in Tucson, Arizona, according to KOLD. According...
Cincinnati club shooting: Dispute ‘escalated into shots being fired’
Cincinnati club shooting: Dispute ‘escalated into shots being fired’

The investigation into the shooting inside a crowded Cincinnati night club that killed one and wounded 15 others early Sunday morning will take a long time, said Cincinnati Mayor John Cranley. No arrests had been made as of Sunday evening, and Cincinnati Police Chief Eliot Isaac couldn’t confirm if any of the possible shooters were among those...
United Airlines kicks two girls off flight for wearing leggings
United Airlines kicks two girls off flight for wearing leggings

United Airlines agents forbade two teenage girls from boarding a flight to Minneapolis because they were wearing leggings, according to witnesses and The Washington Post. A third girl would have been kept off the plane as well, but she put a dress on over her leggings and was then allowed to board. The three teens were traveling on a...
Gator eats golfer’s ball on Florida course
Gator eats golfer’s ball on Florida course

Gator sightings on Florida golf courses are fairly common for most residents, but one golfer didn’t intend on his golf ball becoming a snack for one. Daniel McNamara caught the alligator eating his golf ball Saturday, news partner WPTV Channel 5 reports. McNamara told WPTV he was on his third hole at Long Marsh Golf Course in Rotonda West...
Madonna’s twins get first Barbie dolls, singer posts video
Madonna’s twins get first Barbie dolls, singer posts video

Madonna’s twins got their first Barbie dolls this weekend and the entertainer is sharing it with the world. >> Read more trending news The “Material Girl” posted adorable video of newly adopted twin daughters, Estere and Stelle playing with the dolls. In the short video posted on Instagram, the girls sang the Finger Family song...
More Stories